Administrative Assistant/Assistant District Secretary
4.
3 Fremont, CA Fremont, CA Full-time Full-time $88,783 - $107,923 a year $88,783 - $107,923 a year 2 days ago 2 days ago 2 days ago The Alameda County Water District is seeking an experienced administrative professional with outstanding administrative, clerical, interpersonal, and customer service skills.
This position provides confidential office support for District administrative functions, such as:
prepares a variety of documents including correspondence, forms, memos, Board reports, annual reports, expense reports, contracts, and confidential reports and memos, serves as assistant Records Manager for the District and maintains filing system for the Office of the General Manager, including official District records and confidential records and documents; assists with scheduling and conducting meetings, events, and travel; assists with the compilation, distribution, posting, and delivery of Board meeting agendas and related materials; provides service and assistance to the public, acts as Assistant District Secretary serving as a back-up for the Executive Assistant/District Secretary; and performs related work as required.
This position regularly works outside normal business hours providing support for regular and special Board meetings and workshops as well as other public, community, and staff meetings and events.
WHAT WE OFFER:
Comprehensive Benefits package:
Generous paid leave and group health coverage for employee plus family (medical, dental, vision, EAP, Life & Disability insurance) Retirement:
CalPERS retirement formula:
Classic members:
2.
5% @55 PEPRA members:
2% @62 Tuition Reimbursement:
Up to an annual maximum of $5,250 Management Leave:
80 hours of additional leave time Deferred Compensation:
District match up to $1,750 per year Vacation/Sick Leave:
80 hours per year of Vacation Accrued Sick leave per pay period Holidays:
11 holidays per year Alternative Work Schedule/Hybrid Work from Home Schedule On-Site gym Examples of Duties DEFINITION Under general supervision from an assigned management representative, provides confidential office support for District administrative staff such as:
types a variety of documents including correspondence, forms, memos, Board reports, annual reports, contracts, and confidential reports and memos; maintains filing system for the Office of the General Manager, including confidential personnel records; assists with the compilation, distribution, and delivery of Board meeting agendas and related materials; receives, greets, and screens telephone calls and visitors; provides factual information and assistance to the public; acts as Assistant District Secretary serving as back-up for the Executive Assistant/District Secretary as necessary; and performs related work as required.
DISTINGUISHING CHARACTERISTICS Administrative Assistant is a single-position administrative support class.
Under general supervision, within a framework of established policies and procedures, the incumbent performs complex administrative duties supporting the General Manager and Board of Directors, requiring the ability to analyze situations and make decisions in accordance with rules, laws, and regulations.
Some responsibility to provide lead level support to other employees on a limited basis may be required.
This classification is distinguished by its access to confidential information and assignments to provide administrative support to the Executive Assistant/District Secretary and support to programs in the General Manager's office, such as water resource planning, water conservation, public education and public information.
Typical Qualifications REQUIREMENTS Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying.
A typical way to obtain the knowledge, skills, and abilities would be the equivalent of:
Education and
Experience:
Possession of an Associate's degree from an accredited college or university in business administration, public administration, English or a related field; and five (5) years of full-time experience working for senior management or professional staff in an administrative support capacity.
State certification as a Notary Public is required within six months of appointment.
Valid California Class C driver's license and a satisfactory driving record.
Selection Procedure Submit your application and supplemental responses online at www.
acwd.
org/jobs.
The final filing date for the position is Monday, November 27, 2023 at 5:
00 p.
m.
PST Following a review of applications received, the most qualified candidates will be invited to the following process:
Supplemental Review (Pass/Fail):
The first week of December, 2023.
Oral board panel interview (weighed 100%) via Zoom, tentatively scheduled for mid-January, 2024 Health Insurance:
Coverage is provided through the CalPERS Health program.
Employees contribute 1.
0% of salary toward the cost of their medical benefits.
Under the Cafeteria Plan, employees will receive a flex dollar allowance to purchase healthcare coverage, and qualifying voluntary products.
Dental and Vision:
Coverage for the employee and eligible dependents is fully paid by the District.
Retirement:
California Public Employees Retirement System (CalPERS) benefit depends on whether the employee is a new member or classic member under state law.
Classic member:
Employee who is a member of PERS or reciprocal agency within six months of hire at ACWD.
2.
5% @ 55 with 8% employee contribution.
$5000 Retired Death Benefit, 3% Annual Cost-of-Living Allowance Increase, Post-Retirement Survivor Allowance to Continue After Remarriage, Pre-Retirement Death Benefits to Continue After Remarriage of Survivor, Additional Opportunity to Elect 1959 Survivor Benefits, 1959 Survivor Benefit Level 4, Unused Sick Leave Credit, Public Service Credit for Peace Corps, AmeriCorps VISTA, or AmeriCorps Service, Military Service Credit as Public Service, Final Compensation 1 Year, Post-Retirement Survivor Allowance, Prior Service.
The District picks up 2.
5% of the CalPERS retirement contribution.
New member:
Employees hired after 12/31/12 who were not members of PERS or a reciprocal agency within the last six months of hire at ACWD.
2% @ 62 with 7% employee contribution.
Effective 7/1/23 PEPRA employee contributions will increase to 7.
75%.
$5000 Retired Death Benefit, 1959 Survivor Benefit Level 4, 3% Annual Cost-of-Living Allowance Increase, Additional Opportunity to Elect 1959 Survivor Benefits, Final Compensation 3 Years, Military Service Credit as Public Service, Post-Retirement Survivor Allowance, Post-Retirement Survivor Allowance to Continue After Remarriage, Pre-Retirement Death Benefits to Continue After Remarriage of Survivor, Pre-Retirement Option 2W Death Benefit, Prior Service, Public Service Credit for Peace Corps, AmeriCorps VISTA, or AmeriCorps Service, Unused Sick Leave Credit.
Social Security/Medicare:
The District does not participate in Social Security, but provides a 1.
45% matching Medicare contribution.
Retiree Health
Benefits:
Coverage is provided through the CalPERS Health program.
The District's contribution for retiree coverage shall be the PEMHCA minimum contribution as determined by CalPERS on an annual basis.
Please refer to the Memorandum of Understanding for various eligibility and plan details.
Employees hired on or after January 1, 2019 will receive a defined-contribution benefit into a retiree health savings account.
Life Insurance:
The District provides you with Basic Life Insurance and Basic AD&D Insurance of one and one half times your annual salary to a maximum of $250,000.
There is no cost to employee for this insurance.
Long Term Disability:
The District provides you with Long Term Disability Income Insurance of 66 2/3% of monthly earnings with a maximum monthly benefit of $15,000.
Short Term Disability:
Coverage is provided through the District for employees working more than 20 hours per week at 66 2/3% of base weekly earnings for the first 12 weeks up to a weekly benefit maximum of $2,350.
Deferred Compensation:
Optional deferred income plans allowing tax sheltering of current income and payment later as supplemental retirement income.
The District pays a match of up to $1,750 per year to the employee's 401(a).
Vacation:
10 days first year, increasing to 25 days after 20 years.
Holidays:
11 days per year.
Sick Leave:
12 days per year Management Leave:
80 hours to 96 hours of Management Leave per calendar year (depending on classification).
Employee Assistance Program:
Up to 6 sessions for employees and family members for professional consultation and short-term counseling for personal problems.
Tuition Reimbursement:
The District will reimburse 100% of the total tuition and textbook costs incurred in taking courses outside of normal working hours related to District employment up to an annual maximum of $5,250.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
3 Fremont, CA Fremont, CA Full-time Full-time $88,783 - $107,923 a year $88,783 - $107,923 a year 2 days ago 2 days ago 2 days ago The Alameda County Water District is seeking an experienced administrative professional with outstanding administrative, clerical, interpersonal, and customer service skills.
This position provides confidential office support for District administrative functions, such as:
prepares a variety of documents including correspondence, forms, memos, Board reports, annual reports, expense reports, contracts, and confidential reports and memos, serves as assistant Records Manager for the District and maintains filing system for the Office of the General Manager, including official District records and confidential records and documents; assists with scheduling and conducting meetings, events, and travel; assists with the compilation, distribution, posting, and delivery of Board meeting agendas and related materials; provides service and assistance to the public, acts as Assistant District Secretary serving as a back-up for the Executive Assistant/District Secretary; and performs related work as required.
This position regularly works outside normal business hours providing support for regular and special Board meetings and workshops as well as other public, community, and staff meetings and events.
WHAT WE OFFER:
Comprehensive Benefits package:
Generous paid leave and group health coverage for employee plus family (medical, dental, vision, EAP, Life & Disability insurance) Retirement:
CalPERS retirement formula:
Classic members:
2.
5% @55 PEPRA members:
2% @62 Tuition Reimbursement:
Up to an annual maximum of $5,250 Management Leave:
80 hours of additional leave time Deferred Compensation:
District match up to $1,750 per year Vacation/Sick Leave:
80 hours per year of Vacation Accrued Sick leave per pay period Holidays:
11 holidays per year Alternative Work Schedule/Hybrid Work from Home Schedule On-Site gym Examples of Duties DEFINITION Under general supervision from an assigned management representative, provides confidential office support for District administrative staff such as:
types a variety of documents including correspondence, forms, memos, Board reports, annual reports, contracts, and confidential reports and memos; maintains filing system for the Office of the General Manager, including confidential personnel records; assists with the compilation, distribution, and delivery of Board meeting agendas and related materials; receives, greets, and screens telephone calls and visitors; provides factual information and assistance to the public; acts as Assistant District Secretary serving as back-up for the Executive Assistant/District Secretary as necessary; and performs related work as required.
DISTINGUISHING CHARACTERISTICS Administrative Assistant is a single-position administrative support class.
Under general supervision, within a framework of established policies and procedures, the incumbent performs complex administrative duties supporting the General Manager and Board of Directors, requiring the ability to analyze situations and make decisions in accordance with rules, laws, and regulations.
Some responsibility to provide lead level support to other employees on a limited basis may be required.
This classification is distinguished by its access to confidential information and assignments to provide administrative support to the Executive Assistant/District Secretary and support to programs in the General Manager's office, such as water resource planning, water conservation, public education and public information.
Typical Qualifications REQUIREMENTS Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying.
A typical way to obtain the knowledge, skills, and abilities would be the equivalent of:
Education and
Experience:
Possession of an Associate's degree from an accredited college or university in business administration, public administration, English or a related field; and five (5) years of full-time experience working for senior management or professional staff in an administrative support capacity.
State certification as a Notary Public is required within six months of appointment.
Valid California Class C driver's license and a satisfactory driving record.
Selection Procedure Submit your application and supplemental responses online at www.
acwd.
org/jobs.
The final filing date for the position is Monday, November 27, 2023 at 5:
00 p.
m.
PST Following a review of applications received, the most qualified candidates will be invited to the following process:
Supplemental Review (Pass/Fail):
The first week of December, 2023.
Oral board panel interview (weighed 100%) via Zoom, tentatively scheduled for mid-January, 2024 Health Insurance:
Coverage is provided through the CalPERS Health program.
Employees contribute 1.
0% of salary toward the cost of their medical benefits.
Under the Cafeteria Plan, employees will receive a flex dollar allowance to purchase healthcare coverage, and qualifying voluntary products.
Dental and Vision:
Coverage for the employee and eligible dependents is fully paid by the District.
Retirement:
California Public Employees Retirement System (CalPERS) benefit depends on whether the employee is a new member or classic member under state law.
Classic member:
Employee who is a member of PERS or reciprocal agency within six months of hire at ACWD.
2.
5% @ 55 with 8% employee contribution.
$5000 Retired Death Benefit, 3% Annual Cost-of-Living Allowance Increase, Post-Retirement Survivor Allowance to Continue After Remarriage, Pre-Retirement Death Benefits to Continue After Remarriage of Survivor, Additional Opportunity to Elect 1959 Survivor Benefits, 1959 Survivor Benefit Level 4, Unused Sick Leave Credit, Public Service Credit for Peace Corps, AmeriCorps VISTA, or AmeriCorps Service, Military Service Credit as Public Service, Final Compensation 1 Year, Post-Retirement Survivor Allowance, Prior Service.
The District picks up 2.
5% of the CalPERS retirement contribution.
New member:
Employees hired after 12/31/12 who were not members of PERS or a reciprocal agency within the last six months of hire at ACWD.
2% @ 62 with 7% employee contribution.
Effective 7/1/23 PEPRA employee contributions will increase to 7.
75%.
$5000 Retired Death Benefit, 1959 Survivor Benefit Level 4, 3% Annual Cost-of-Living Allowance Increase, Additional Opportunity to Elect 1959 Survivor Benefits, Final Compensation 3 Years, Military Service Credit as Public Service, Post-Retirement Survivor Allowance, Post-Retirement Survivor Allowance to Continue After Remarriage, Pre-Retirement Death Benefits to Continue After Remarriage of Survivor, Pre-Retirement Option 2W Death Benefit, Prior Service, Public Service Credit for Peace Corps, AmeriCorps VISTA, or AmeriCorps Service, Unused Sick Leave Credit.
Social Security/Medicare:
The District does not participate in Social Security, but provides a 1.
45% matching Medicare contribution.
Retiree Health
Benefits:
Coverage is provided through the CalPERS Health program.
The District's contribution for retiree coverage shall be the PEMHCA minimum contribution as determined by CalPERS on an annual basis.
Please refer to the Memorandum of Understanding for various eligibility and plan details.
Employees hired on or after January 1, 2019 will receive a defined-contribution benefit into a retiree health savings account.
Life Insurance:
The District provides you with Basic Life Insurance and Basic AD&D Insurance of one and one half times your annual salary to a maximum of $250,000.
There is no cost to employee for this insurance.
Long Term Disability:
The District provides you with Long Term Disability Income Insurance of 66 2/3% of monthly earnings with a maximum monthly benefit of $15,000.
Short Term Disability:
Coverage is provided through the District for employees working more than 20 hours per week at 66 2/3% of base weekly earnings for the first 12 weeks up to a weekly benefit maximum of $2,350.
Deferred Compensation:
Optional deferred income plans allowing tax sheltering of current income and payment later as supplemental retirement income.
The District pays a match of up to $1,750 per year to the employee's 401(a).
Vacation:
10 days first year, increasing to 25 days after 20 years.
Holidays:
11 days per year.
Sick Leave:
12 days per year Management Leave:
80 hours to 96 hours of Management Leave per calendar year (depending on classification).
Employee Assistance Program:
Up to 6 sessions for employees and family members for professional consultation and short-term counseling for personal problems.
Tuition Reimbursement:
The District will reimburse 100% of the total tuition and textbook costs incurred in taking courses outside of normal working hours related to District employment up to an annual maximum of $5,250.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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