Administrative Assistant
4.
3 Fremont, CA Fremont, CA Full-time Full-time $75,284.
59 - $91,508.
94 a year $75,284.
59 - $91,508.
94 a year 2 days ago 2 days ago 2 days ago Description The Fremont Police Department is recruiting for the position of Administrative Assistant.
This recruitment will remain open until April 10, 2024 at 11:
59 PM (PT).
About the Fremont Police Department Fremont Police Department is the law enforcement agency for the City of Fremont, California.
As of 2023, the department consists of over 300 staff, of which more than 200 are sworn personnel, and more than 100 are professional staff.
Fremont Police Department was first established under the direction of Chief Richard E.
Condon on July 1, 1958.
At that time, it was staffed by one Lieutenant, three Sergeants, two investigators, one juvenile officer, 17 patrol officers, a secretary, and a clerk.
By the end of 1958, there were a total of 25 officers serving a population of 29,000 people in the City of Fremont.
In 1966, Fremont PD grew to 82 officers, serving a population of 88,000.
The department continues to grow as demand for services increased.
Today, Fremont Police Department is one of the most reputable police agencies in the State, serving the 4th largest city in the Bay Area.
First Review of Applications The first review of applications is April 10, 2024.
This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately.
A resume, completed application, and supplemental questionnaire (part of the online application) must be submitted to be considered for this opportunity.
To be considered for this outstanding employment opportunity, please complete an application online by clicking Apply just above this box.
Selection Process The process may include individual and/or panel interviews, professional reference checks, fingerprint check for criminal history, pre-employment medical exam and other related components.
Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process.
Meeting the minimum qualifications does not guarantee an invitation to participate in the process.
Reasonable Accommodation Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities.
Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing email protected Contact Us For additional information, please email Human Resources Analyst Rachel Filamor at email protected .
__________________________________________________________________________________ Administrative Assistant Specification Definition Performs a variety of secretarial and complex clerical duties in support of an assigned division; performs related duties in support of Boards/Commissions when required.
Class Characteristics This is a journey level secretarial classification characterized by responsibility to perform a variety of tasks requiring program specific knowledge in support of an assigned division.
Receives general supervision from assigned supervisor or manager, and may perform lead duties relative to clerical staff.
Position exists in a variety of departments not all functions are essential in all departments depending on department needs.
There is currently a vacancy in the Police Department.
Essential Functions Performs a variety of secretarial and complex clerical duties in support of an assigned division or section.
Sets up and maintains statistical, and operational records.
Reviews division payroll submittals and various time sheets.
Screens calls, visitors, mail and takes action appropriate to request/situation, independently responds to letters and general correspondence of a routine nature.
Makes travel arrangements.
Maintains appointment schedules and calendars.
Arranges meetings and conferences.
Schedules facilities reservations as necessary.
Operates a variety of office equipment including computer equipment and uses a variety of software programs as appropriate.
Trains Department staff in work procedure and in the use and capabilities of various computer database systems.
Develops and maintains spreadsheets, databases and other automated systems.
Carries out required routine procedures related to employee hiring, time keeping, and various personnel needs.
Prepares required statistical reports.
Refers more complex requests, technical inquiries or serious complaints to appropriate staff members.
Maintains inventory and office supplies.
Prepares purchase orders.
Provides lead oversight as appropriate to clerical personnel.
Preserves confidentiality of sensitive material routinely encountered as part of work assignments.
Recommends organizational procedural changes affecting clerical activities.
Initiates and maintains a variety of files and records.
Provides administrative support on special projects and/or programs within assigned division.
Routes agreements and contracts through the signature process.
Assists in the support of a board or commission including posting legal notices, preparing agendas, assembling background materials, and typing minutes of meetings as assigned.
Performs coordination and technical support of ongoing programs such as volunteers, interns, marketing, and community outreach.
Coordinates or participates in preparation for meetings, presentations and events.
Posts and maintains information on department/division intranet and/or internet website pages.
Participates in the preparation of assigned budget.
Builds and maintains positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
Marginal Functions Other duties as assigned.
Minimum Qualifications Knowledge, Skills and Abilities Knowledge of:
Organization, procedures, and operating details of the assigned city division; English usage, spelling, grammar, and punctuation; modern office methods, procedures, computer equipment, and various software applications; business letter writing; and arithmetic, filing and record keeping practices.
Ability to:
Perform a wide variety of secretarial and complex clerical work with limited supervision; on a continuous basis, sit at a desk and/or stand at a counter for long periods of time; intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry light weight; intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain policies and procedures; explain operations and problem-solve office issues for the public and with staff; compile and maintain records and files; learn and apply policies, rules, and regulations; maintain sensitive data and information; compose general correspondence and letters; work independently in the absence of supervision and under pressure to meet deadlines; analyze situations carefully and adopt effective courses of action; compile routine statistical, financial and operational data.
Provide effective lead direction as assigned; type at a speed necessary for successful job performance; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; and work with various cultural and ethnic groups in a tactful and effective manner.
Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.
Education/Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary to satisfactory job performance would be qualifying.
A typical way to obtain the required knowledge, skills and abilities would be education and/or experience equivalent to completion of the twelfth grade or equivalent, supplemented by course work in business/public administration, and three years of clerical experience.
Licenses/Certificates/Special Requirements Incumbents may be required to work other than traditional business office hours.
Possession of, or ability to obtain by time of appointment, a valid California driver's license may be required.
Physical and Environmental Demands Rare = < 10%, Occasional = 11-33%, Frequent = 34-66%, Constant = >66% Sitting:
Constant Walking:
Occasional Standing:
Occasional Bending (neck):
Frequent Bending (waist):
Rare Squatting:
Rare Climbing:
Rare Kneeling:
Rare Crawling:
Never Jumping:
Never Balancing:
Never Twisting (neck):
Occasional Twisting (waist):
Never Grasp - light (dominant hand):
Frequent Grasp - light (non-dominant):
Frequent Grasp - firm (dominant hand):
Occasional Grasp - firm (non-dominant):
Occasional Fine manipulation (dominant):
Frequent Fine manipulation (non-dominant):
Frequent Reach - at/below shoulder:
Occasional Reach - above shoulder level:
Rare Push/pull:
Up to 10 lbs.
Rare - setting up conference room 11 to 25 lbs.
Rare - setting up conference room 26 to 50 lbs.
Rare - setting up conference room 51 to 75 lbs.
Never 76 to 100 lbs.
Never Over 100 lbs.
Never Lifting:
Up to 10 lbs.
Occasional 11 to 25 lbs.
Rare 26 to 50 lbs.
Rare 51 to 75 lbs.
Never 76 to 100 lbs.
Never Over 100 lbs.
Never Carrying:
Up to 10 lbs.
Occasional 11 to 25 lbs.
Rare 26 to 50 lbs.
Rare 51 to 75 lbs.
Never 76 to 100 lbs.
Never Over 100 lbs.
Never Coordination:
Eye-hand:
Required Eye-hand-foot:
Required Driving:
May occur Vision:
Acuity, near:
Required Acuity, far:
Not required Depth perception:
Required Accommodation:
Not required Color vision:
Required Field of vision:
Required Talking:
Face-to-face contact:
Required Verbal contact w/others:
Required Public:
Required Hearing:
Normal conversation:
Required Telephone communication:
Required Earplugs required:
Not required Work environment:
Works indoors, using computer monitor, works around others, works alone, works with others.
Supplemental Information Class Code:
8390 FLSA:
Non-exempt EEOC Code:
6 Barg.
Unit:
CFEA Probation:
12 months Rev.
:
11/15 Salary $75,284.
59 - $91,508.
94 Annually Location Fremont, CA Job Type Full-time, regular Job Number 24POL07 Department Police Opening Date 03/21/2024 Closing Date 4/10/2024 12:
00 PM Pacific Max Number of Applicants 250.
Estimated Salary: $20 to $28 per hour based on qualifications.
3 Fremont, CA Fremont, CA Full-time Full-time $75,284.
59 - $91,508.
94 a year $75,284.
59 - $91,508.
94 a year 2 days ago 2 days ago 2 days ago Description The Fremont Police Department is recruiting for the position of Administrative Assistant.
This recruitment will remain open until April 10, 2024 at 11:
59 PM (PT).
About the Fremont Police Department Fremont Police Department is the law enforcement agency for the City of Fremont, California.
As of 2023, the department consists of over 300 staff, of which more than 200 are sworn personnel, and more than 100 are professional staff.
Fremont Police Department was first established under the direction of Chief Richard E.
Condon on July 1, 1958.
At that time, it was staffed by one Lieutenant, three Sergeants, two investigators, one juvenile officer, 17 patrol officers, a secretary, and a clerk.
By the end of 1958, there were a total of 25 officers serving a population of 29,000 people in the City of Fremont.
In 1966, Fremont PD grew to 82 officers, serving a population of 88,000.
The department continues to grow as demand for services increased.
Today, Fremont Police Department is one of the most reputable police agencies in the State, serving the 4th largest city in the Bay Area.
First Review of Applications The first review of applications is April 10, 2024.
This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately.
A resume, completed application, and supplemental questionnaire (part of the online application) must be submitted to be considered for this opportunity.
To be considered for this outstanding employment opportunity, please complete an application online by clicking Apply just above this box.
Selection Process The process may include individual and/or panel interviews, professional reference checks, fingerprint check for criminal history, pre-employment medical exam and other related components.
Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process.
Meeting the minimum qualifications does not guarantee an invitation to participate in the process.
Reasonable Accommodation Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities.
Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing email protected Contact Us For additional information, please email Human Resources Analyst Rachel Filamor at email protected .
__________________________________________________________________________________ Administrative Assistant Specification Definition Performs a variety of secretarial and complex clerical duties in support of an assigned division; performs related duties in support of Boards/Commissions when required.
Class Characteristics This is a journey level secretarial classification characterized by responsibility to perform a variety of tasks requiring program specific knowledge in support of an assigned division.
Receives general supervision from assigned supervisor or manager, and may perform lead duties relative to clerical staff.
Position exists in a variety of departments not all functions are essential in all departments depending on department needs.
There is currently a vacancy in the Police Department.
Essential Functions Performs a variety of secretarial and complex clerical duties in support of an assigned division or section.
Sets up and maintains statistical, and operational records.
Reviews division payroll submittals and various time sheets.
Screens calls, visitors, mail and takes action appropriate to request/situation, independently responds to letters and general correspondence of a routine nature.
Makes travel arrangements.
Maintains appointment schedules and calendars.
Arranges meetings and conferences.
Schedules facilities reservations as necessary.
Operates a variety of office equipment including computer equipment and uses a variety of software programs as appropriate.
Trains Department staff in work procedure and in the use and capabilities of various computer database systems.
Develops and maintains spreadsheets, databases and other automated systems.
Carries out required routine procedures related to employee hiring, time keeping, and various personnel needs.
Prepares required statistical reports.
Refers more complex requests, technical inquiries or serious complaints to appropriate staff members.
Maintains inventory and office supplies.
Prepares purchase orders.
Provides lead oversight as appropriate to clerical personnel.
Preserves confidentiality of sensitive material routinely encountered as part of work assignments.
Recommends organizational procedural changes affecting clerical activities.
Initiates and maintains a variety of files and records.
Provides administrative support on special projects and/or programs within assigned division.
Routes agreements and contracts through the signature process.
Assists in the support of a board or commission including posting legal notices, preparing agendas, assembling background materials, and typing minutes of meetings as assigned.
Performs coordination and technical support of ongoing programs such as volunteers, interns, marketing, and community outreach.
Coordinates or participates in preparation for meetings, presentations and events.
Posts and maintains information on department/division intranet and/or internet website pages.
Participates in the preparation of assigned budget.
Builds and maintains positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
Marginal Functions Other duties as assigned.
Minimum Qualifications Knowledge, Skills and Abilities Knowledge of:
Organization, procedures, and operating details of the assigned city division; English usage, spelling, grammar, and punctuation; modern office methods, procedures, computer equipment, and various software applications; business letter writing; and arithmetic, filing and record keeping practices.
Ability to:
Perform a wide variety of secretarial and complex clerical work with limited supervision; on a continuous basis, sit at a desk and/or stand at a counter for long periods of time; intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry light weight; intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain policies and procedures; explain operations and problem-solve office issues for the public and with staff; compile and maintain records and files; learn and apply policies, rules, and regulations; maintain sensitive data and information; compose general correspondence and letters; work independently in the absence of supervision and under pressure to meet deadlines; analyze situations carefully and adopt effective courses of action; compile routine statistical, financial and operational data.
Provide effective lead direction as assigned; type at a speed necessary for successful job performance; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; and work with various cultural and ethnic groups in a tactful and effective manner.
Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.
Education/Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary to satisfactory job performance would be qualifying.
A typical way to obtain the required knowledge, skills and abilities would be education and/or experience equivalent to completion of the twelfth grade or equivalent, supplemented by course work in business/public administration, and three years of clerical experience.
Licenses/Certificates/Special Requirements Incumbents may be required to work other than traditional business office hours.
Possession of, or ability to obtain by time of appointment, a valid California driver's license may be required.
Physical and Environmental Demands Rare = < 10%, Occasional = 11-33%, Frequent = 34-66%, Constant = >66% Sitting:
Constant Walking:
Occasional Standing:
Occasional Bending (neck):
Frequent Bending (waist):
Rare Squatting:
Rare Climbing:
Rare Kneeling:
Rare Crawling:
Never Jumping:
Never Balancing:
Never Twisting (neck):
Occasional Twisting (waist):
Never Grasp - light (dominant hand):
Frequent Grasp - light (non-dominant):
Frequent Grasp - firm (dominant hand):
Occasional Grasp - firm (non-dominant):
Occasional Fine manipulation (dominant):
Frequent Fine manipulation (non-dominant):
Frequent Reach - at/below shoulder:
Occasional Reach - above shoulder level:
Rare Push/pull:
Up to 10 lbs.
Rare - setting up conference room 11 to 25 lbs.
Rare - setting up conference room 26 to 50 lbs.
Rare - setting up conference room 51 to 75 lbs.
Never 76 to 100 lbs.
Never Over 100 lbs.
Never Lifting:
Up to 10 lbs.
Occasional 11 to 25 lbs.
Rare 26 to 50 lbs.
Rare 51 to 75 lbs.
Never 76 to 100 lbs.
Never Over 100 lbs.
Never Carrying:
Up to 10 lbs.
Occasional 11 to 25 lbs.
Rare 26 to 50 lbs.
Rare 51 to 75 lbs.
Never 76 to 100 lbs.
Never Over 100 lbs.
Never Coordination:
Eye-hand:
Required Eye-hand-foot:
Required Driving:
May occur Vision:
Acuity, near:
Required Acuity, far:
Not required Depth perception:
Required Accommodation:
Not required Color vision:
Required Field of vision:
Required Talking:
Face-to-face contact:
Required Verbal contact w/others:
Required Public:
Required Hearing:
Normal conversation:
Required Telephone communication:
Required Earplugs required:
Not required Work environment:
Works indoors, using computer monitor, works around others, works alone, works with others.
Supplemental Information Class Code:
8390 FLSA:
Non-exempt EEOC Code:
6 Barg.
Unit:
CFEA Probation:
12 months Rev.
:
11/15 Salary $75,284.
59 - $91,508.
94 Annually Location Fremont, CA Job Type Full-time, regular Job Number 24POL07 Department Police Opening Date 03/21/2024 Closing Date 4/10/2024 12:
00 PM Pacific Max Number of Applicants 250.
Estimated Salary: $20 to $28 per hour based on qualifications.
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